Executive Summary
A leading enterprise in the haulage industry, with over 400 staff and 8 subsidiary companies, was facing considerable inefficiencies in their internal processes due to a disjointed system. They struggled with tracking parts, labor costs, and internal invoicing, impeding their growth and operational effectiveness. Implementing Autovolt as a solution, they streamlined their processes and gained improved visibility and control over their operations.
Overview
Customer: Leading Haulage Company
Industry: Haulage
Company Profile: Boasting a workforce of over 400 and 8 subsidiary companies, our customer is a significant entity in the haulage industry. A subsidiary within the enterprise is assigned with the task of repairing and servicing trucks for the other companies under its umbrella.
Challenges and Objectives
The haulage company’s primary challenge was efficiently managing their internal operations. A central issue involved the lack of accurate tracking of parts and labor costs across their enterprise, specifically related to truck repairs and servicing. Their reliance on spreadsheets for purchase order generation and manual invoicing further complicated the situation, resulting in fragmented and inefficient processes.
The company’s goal was to find a solution that could streamline their operations while offering better insights into their service and repair costs, thereby enabling accurate internal invoicing and operational analysis.
Solution
Autovolt emerged as the ideal solution with its comprehensive and customizable ERP system. The software enabled the haulage company to set up each subsidiary as a customer, making it easier to allocate and track parts and labor costs associated with vehicle repairs accurately.
Autovolt’s implementation gave the Workshop Manager instant access to cost-related data for each vehicle, including servicing and repair costs. This new level of visibility enhanced decision-making capabilities and allowed the identification of vehicles with disproportionately high servicing and repair costs.
Autovolt also automated purchase order generation, linking each order to a specific individual. The software provided suggestions on stock levels based on usage patterns and generated alerts when it was time to reorder parts running low. These features substantially improved the efficiency of the haulage company’s inventory management.
Results
Upon introducing Autovolt, the haulage company managed to significantly streamline their internal operations. The system provided necessary visibility and control, leading to improvements in efficiency and productivity. The automatic generation of purchase orders and stock level recommendations reduced the likelihood of stockouts and overstocking.
Additionally, the capability to track costs associated with individual vehicles led to more informed operational and financial decisions. The previously time-consuming task of manual invoicing was automated, resulting in considerable time savings and more accurate internal billing.
Key Features Used
- Parts and Labour Cost Tracking
- Purchase Order Automation
- Stock Level Recommendations
- Cost Analysis Reporting
- Efficient Internal Invoicing
